Different Uses of Computers in Business

           Computers are used for all aspects of running a business. Computer use in a business enhances productivity and provides results that might not otherwise be possible. Businesses use computers to keep records, develop budgets and forecasts, prepare marketing documents, research and stay in contact with other employees and customers. Businesses should look at their operation and ensure that they are using their computers to the fullest extent.

 1.   Keep Records

Computer programs such as QuickBooks and other accounting programs allow businesses to keep detailed records. These programs track accounts payable, accounts receivable and sales. They also provide an easy and quick way for a business to send out invoices to customers and handle payroll functions. Back office productivity and accuracy can increase greatly when using an accounting program. 

2.  Budgeting and Forecasting

Computers can be used to prepare detailed budgets and corporate forecasts. Inexpensive accounting programs allow even people with limited computer knowledge to develop detailed budgets that will help keep the company on track. They can also be used to forecast future sales and business expansions. Spreadsheet programs such as Excel can also be used for budgeting and forecasting.

      3.   Prepare Marketing Documents

There are a wide variety of programs that allow businesses to easily prepare dynamic marketing documents. Adobe Photoshop provides many templates that users can manipulate to produce eye-catching custom marketing materials. These programs make it easy for people who do not have a creative background to prepare professional-looking documents quickly and painlessly.

      4.   Research

The Internet offers a tremendous amount of information that a business can use to maintain an edge. Businesses can use the Internet to research its competitors' products and prices by studying their websites. They can also get a glimpse into how customers view their own products by reading customer reviews on sites such as Amazon. When launching a new product a company can perform market research using online questionnaires and surveys.

      5.  Communication

One of the biggest benefits of the computer in the workplace is the enhanced communication they provide. Coworkers can easily communicate with each other through email. Customer service departments can use email and instant messaging services to communicate effectively with customers. Web conferencing provides a cheap alternative to meetings for companies. Instead of travelling to a meeting attendees can join a meeting from their office. Businesses can also use email and websites to advertise their products and services.

      6.  Tip

Updating computers regularly is vital to a business. Outdated computers can cause serious problems, crash often and reduce worker productivity. As technology evolves, the computing power needed to run-cutting edge computer programs increases. These new programs will often run poorly on out-of-date computers. As a result, in the long run the most cost-effective strategy is to keep your business' computers current.